Global Options

After opening peachtree go to the options and then click global option.

After clicking global option you will have the following window which includes the following options:

·         Accounting

·         General

·         Peachtree partners

·         Spellings

In accounting option you will select manual, number of decimal places 2, hide general ledger accounts according to requirements then other options according to the requirements. Then go to the general option you will have the following window.

In this window select the options according to your requirements and then move to the peachtree partners you will have the following window.

In this window there are different softwares, you have to select one of them. After selecting this press ok and then move to the next option that is spellings.

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In this window you will select the check spelling as you type and moderately fast and accurate options and after that press ok. In this way you can maintain the global options.

General Journal Entry

First open peachtree and then go to the task option and click the general journal option.

After clicking this option you will have the following window. After opening this window change the date, give reference, choose GL account with the help of look up button. Then record the entries and then save it.

In this way we can record journal entries.

How To Record Receipts

First open peachtree and then go to the task option and click on receipts.

After clicking on receipts you will have the following window. Provide all the necessary information. First give the deposit ticket ID, then select the customer ID with the help of look up button and also write the name of the customer. Then change the date, give reference, provide receipt number, amount and then give the invoice number, date due, amount due and amount paid. After providing all the information save this.

In this way you can record the receipts.

Sales/Invoicing

First open peachtree and then go to the task option and select the sales/invoicing option.

The following window will open. After opening this window select the customer ID with the help of look up button. Then give the invoice number, then select the item with the help of look up button, give its quantity, unit price and ship date.. After providing all the information save this by clicking the save button.

In this way you can record the sales invoicing.

How To Assemble Inventory

After opening peachtree go to the task bar and click on the assemblies.

After opening this window select item ID with the help of look up button. Then write the mane of the item, add date, then give reference, quantity on hand, quantity to build, new quantity and reason to build.

In this way you can assemble inventory.

Credit Memos

After opening peachtree go to the task bar ang select the credit memo option.

When you will click on the credit memo you will have the following window.

After opening this window select customer ID with the help of look up button, then give the credit no. Select item with the help of look up button , add quantity, unit price and then save this information. In this way you can maintain the credit memo.

Inventory Item

First open peachtree and then go to the inventory item option.

The following window will open. Then select the item ID with the help of look up button, give description of item and then provide all the required information of that item like last unit cost, sales account, inventory account, cost of sales account and then provide the unit measure.

After this save all the above information. In this way you can maintain the inventory item.

Vendor

First open peachtree and then go to the maintain menu and select vendor.

After clicking on vendor you will have the following window. After this select vendor ID with the help of lookup button and then type the name of the vendor. Then move to the purchase default option.

After selecting purchase default you will have the following window. Provide the purchase account here and then save this information.

In this way you can record your vendor.

Quotes/ Sales order

After opening peachtree go to the task bar and select the quotes/sales order option.

After selecting quotes/sales order select the quotes, you will have the following window.

Then select the customer ID with the help of lookup button then give the quote no. After this select item with the help of lookup button, add quantity, unit price and then save this information. After this again go to the task bar then select the quotes/sales order option and then sales order. After passing through this procedure you will have the following window.

After opening this window provide  customer ID with the help of lookup button, then give SO no, select item with the help of lookup button, add quantity, unit price and then again save this information. In this way you can maintain quotes/sales order.

Vendor Credit Memos

First open Peachtree and then go to the task bar and select the vendor credit memos.

After selecting vendor credit memos following window will open. Now fill the requirements.

First select the vendor ID with the help of look up button then give the credit no. After this select the item with the help of look up button, then select the date, add  quantity, GL account, Unit price and then save this information. In this way you can make vendor credit memos.

How to make payments

After opening peachtree go to the task option and select payments.

When you will click on payments the following window will open.

After opening this window select the vendor ID with the help of lookup button and then select date then give full information like name, quantity, item, amount and unit price. In this way you can make the payments.

Purchase Order

After opening the Peachtree go to the task menu and select the purchase order. You can enter a purchase request here from a vendor.

When you will click on the purchase order option you will have this window.

After opening this window select the vendor ID, PO number. Then select the item and provide its information like quantity, amount, unit price and accounts payable. Also mention the today’s date. In this way you can have a purchase request from vendor.

Customer Defaults

Customer default information implies to all of your customers unless you specify any customer. After opening the existing company, go to the maintain menu and click the option default information and then click the option customers.

You will have this window in which you have following options:

• ·         Payment terms
• ·         Account aging
• ·         Customer fields
• ·         Finance charges
• ·         Pay methods

By clicking the option payment terms you will have options:

• ·         C.O.D
• ·         Prepaid
• ·         Due in number of days
• ·         Due on days of next month
• ·         Due at end of month

Then select the option “due in number of days” and then select the GL sales account and discount GL account. Then move to the next option which is account aging, following window will open.

In this window you have options:

• ·         Invoice due
• ·         Due date

You will select the due date and then you will fill the information of aging categories. Then move to the next option which is customer fields and you will have the following window.

Here customer labels can be used to enter extra information about your customer. Fill it according to the requirement. Then move to the next option finance changes you will have the following window.

In this window you will write information about the extra finance charges within due date with some amount of interest. Then the next option is of pay method. In this way you can maintain the customer defaults.

Maintain Customers/Prospects

After we have set up a company and its charts of accounts, now we are going to establish the subsidiary ledgers for accounts receivable. Go to the option “maintain customer/prospects, enter the information of company and people whom with you want to do business.

The upper tab is called “Header” which contains customer ID and name. The lower tab contains:

·         General

·         Sales Defaults

·         Payment Defaults

·         Customer Fields

·         History

Now enter the customer ID, Name and then move to the general, here change the option of bill to address to ship to address 1.

The next option is sales defaults where you will write the GL sales acct.  By pressing the look up button you will have the whole list of accounts from which you will select the sales account. Without selecting this option you can not save it. It is compulsory to select this. Also provide the sales rep.

Then fill this according to the requirement and then move to the next option which is customer fields. Write cardholder’s name, address etc.

Here you will write the second contact, reference, mailing list and multiple sales. The next option is history. By clicking this option you will see all the history of sales to your customers which includes:

• last invoice date
• last invoice amount
• last payment date
• last payment amount
• last statement date

How to maintain Chart of Accounts:

First open Peachtree and go to the “Open an existing company” option. When you created your company data file, Peachtree automatically created a chart of accounts based on the business type selected in the Create a New Company wizard.

Then select the “maintain” option and then go to the “chart of accounts” option. The following  screen will open.

Here write your “account ID”, “account description” and “account type” . Then press Alt & S to save this. In this way you can maintain your chart of accounts.

Correction Of Chart Of Accounts:

If you have mistakenly recorded any wrong account ID, account description or account type. You can correct it by the below mentioned method.

This is known as “look up button”. By clicking this button you can change the account description and account type.

To change account ID, go to the change option and write the correct ID and then press ok button.

By applying the above mention method you can easily modify your chart of accounts.

Setup a new company:

After starting the program the following window will appear, click “ setup a new company” option and then follow the instructions.

After selecting this option the introductory screen will appear to guide the rest of the process.

Now by clicking “next” option you will have the company’s information screen in which you will give the information of your company such as name, address, telephone no., business type etc. Here very important thing is company’s name and it must be written before moving towards the next option.  

Then again we will click the “ next” option and then the chart of account’s screen will open.

Here several methods to setup the charts of accounts are given. You can chose charts of accounts already developed by the software of many sample companies or you can copy charts of accounts from existing Peachtree company or another accounting software compatible with Peachtree or you can build your own charts of accounts. Then again chose the “next” option and the accounting method’s screen will open.

There are two accounting methods, cash and accrual. Accrual method is usually followed, where we accrue expense and income weather paid or received or not. You will chose the accrual method. Then again click the “next” option and the posting method’s screen will open.

Here by selecting the real time posting method the transactions are posted to the General Ledger as they are entered and saved. While in Batch, transactions are saved by the program and then posted in a group. This allows you to print and reconcile the transaction and then to save. You will chose the Real Time method. Then again click the “next” option and the accounting period’s screen will open.

You will chose the 12 month accounting period because it is the normal accounting period. Then again click the “next” option and the monthly accounting period’s screen will open where you can chose the month when the accounting period will start and the month when first time the transaction will be recorded.

By clicking “next” option , congratulation screen will appear and by clicking “finish”, the company set up will be completed.