Maintain Customers/Prospects

After we have set up a company and its charts of accounts, now we are going to establish the subsidiary ledgers for accounts receivable. Go to the option “maintain customer/prospects, enter the information of company and people whom with you want to do business.

The upper tab is called “Header” which contains customer ID and name. The lower tab contains:

·         General

·         Sales Defaults

·         Payment Defaults

·         Customer Fields

·         History

Now enter the customer ID, Name and then move to the general, here change the option of bill to address to ship to address 1.

The next option is sales defaults where you will write the GL sales acct.  By pressing the look up button you will have the whole list of accounts from which you will select the sales account. Without selecting this option you can not save it. It is compulsory to select this. Also provide the sales rep.

Then fill this according to the requirement and then move to the next option which is customer fields. Write cardholder’s name, address etc.

Here you will write the second contact, reference, mailing list and multiple sales. The next option is history. By clicking this option you will see all the history of sales to your customers which includes:

• last invoice date
• last invoice amount
• last payment date
• last payment amount
• last statement date