Customer Defaults

Customer default information implies to all of your customers unless you specify any customer. After opening the existing company, go to the maintain menu and click the option default information and then click the option customers.

You will have this window in which you have following options:

• ·         Payment terms
• ·         Account aging
• ·         Customer fields
• ·         Finance charges
• ·         Pay methods

By clicking the option payment terms you will have options:

• ·         C.O.D
• ·         Prepaid
• ·         Due in number of days
• ·         Due on days of next month
• ·         Due at end of month

Then select the option “due in number of days” and then select the GL sales account and discount GL account. Then move to the next option which is account aging, following window will open.

In this window you have options:

• ·         Invoice due
• ·         Due date

You will select the due date and then you will fill the information of aging categories. Then move to the next option which is customer fields and you will have the following window.

Here customer labels can be used to enter extra information about your customer. Fill it according to the requirement. Then move to the next option finance changes you will have the following window.

In this window you will write information about the extra finance charges within due date with some amount of interest. Then the next option is of pay method. In this way you can maintain the customer defaults.

Maintain Customers/Prospects

After we have set up a company and its charts of accounts, now we are going to establish the subsidiary ledgers for accounts receivable. Go to the option “maintain customer/prospects, enter the information of company and people whom with you want to do business.

The upper tab is called “Header” which contains customer ID and name. The lower tab contains:

·         General

·         Sales Defaults

·         Payment Defaults

·         Customer Fields

·         History

Now enter the customer ID, Name and then move to the general, here change the option of bill to address to ship to address 1.

The next option is sales defaults where you will write the GL sales acct.  By pressing the look up button you will have the whole list of accounts from which you will select the sales account. Without selecting this option you can not save it. It is compulsory to select this. Also provide the sales rep.

Then fill this according to the requirement and then move to the next option which is customer fields. Write cardholder’s name, address etc.

Here you will write the second contact, reference, mailing list and multiple sales. The next option is history. By clicking this option you will see all the history of sales to your customers which includes:

• last invoice date
• last invoice amount
• last payment date
• last payment amount
• last statement date